In the course of the Planning your mountain wedding you have probably already come across one of the following terms:
- Wedding Day Manager
- Wedding Day Coordinator
- Master of ceremonies
- Daily accompaniment
But what is that anyway? Quite simply, all these terms describe one and the same activitybut are named differently.
What exactly a Wedding Day Manager or master of ceremonies, Which tasks he has and whether you need it for your mountain wedding in Austria or the Allgäuyou can find out here in this blog post.
By the wayMe as Wedding planner for Austria and the Allgäu offer Free and non-binding consultations in which we talk about your Wedding planning and your ideas for the wedding day and I can give you tips and expert knowledge. Feel free to get in touch with me.
What is a master of ceremonies?
A Wedding Day Manager is a person who will help you with your mountain wedding accompanied on the wedding day and take care of the entire Coordination of your wedding takes care of. These are mostly Wedding plannerHowever, there are also people who specialise exclusively in the master of ceremonies for mountain weddings in Austria.
To optimise the Wedding planning you take care of yourselves as the bridal couple. The Master of ceremonies then takes over a few weeks before the wedding final preparations.
The tasks of a Wedding Day Manager
But what tasks does a Wedding Day Manager/Master of Ceremonies?
Put simply, he takes care of all tasks that arise on the day of the wedding in Austria. So that you, your groomsmen and your guests can enjoy this special day in the mountains. Enjoy completely relaxed and stress-free can.
By the way regardless of how good or bad the Wedding planning before that. Because even with the best wedding planning inevitably tasks or problems that need to be taken care of on the day of your mountain wedding.
A Wedding planner as Master of Ceremonies/Wedding Day Manager takes these tasks off your hands so that you can celebrate and enjoy your day without a care in the world.
Master of Ceremonies Task 1: Preparation of the daily schedule
The The basis for a successful wedding day in the mountains of Austria or the Allgäu is a good and Realistic schedule. Especially when it comes to scheduling, there are Countless pitfalls and sources of errorthat will make your mountain wedding absolute disaster can become a problem. It starts with a too long champagne reception and ends with poorly planned time buffers for journeys between the different locations. Just to give you a few examples.
A wedding planner as Wedding Day Manager knows these pitfalls and knows what the day plan for a wedding in the mountains should look like. So that the day for you and your guests beautiful and absolutely unforgettable becomes.
Wedding Day Manager Task 2: Communication & coordination of service providers
Perfectly prepared with the plan for the day, the main task of a Wedding Day Managerson the wedding day, the Communication and coordination of all service providersguests and of course you as the bride and groom and main characters of the day. This doesn't sound particularly spectacular or sophisticated at first, but believe me, it's a great idea for your wedding day in Austria. the most important and extensive task.
Because no matter how well you know the service providers in advance during the Wedding planning briefed and discussed the schedule with them: On this day there will be Questions arisethat need to be answered. Without a Wedding planner as Master of ceremonies the service providers will turn to you. Valuable time that you want to spend with your guests.
Are you wondering how questions can still arise on the wedding day if everything is perfectly coordinated in advance?
There can be various reasons for this, such as
- the Local conditions are different than discussed (e.g. where it was planned that the DJ should set up, there is no sufficient power supply)
- there have been spontaneous changes (e.g. cancellations by guests at short notice that require an adjustment to the seating arrangements. This must also be communicated to the Wedding location and the decorator. So that they set the tables accordingly for 2 people less and one less arrangement is placed on the table)
- the Service provider wants to play it safethat there have been no last-minute changes and that everything is still being done as you discussed it
- You have forget to provide your service providers with all informationthat are relevant for him on that day (and which he may not have thought of himself). That's not a bad thing at all, after all, during the Wedding planning don't know 100% what to look out for and which information is relevant for which service provider. After all, it's not every day that you plan a mountain wedding in Austria or the Allgäu.
Wedding Day Manager Task 3: Contact person for you and your guests
For me personally, the most important task as Wedding Day Manager at a mountain wedding in Austria or the Allgäu: the Looking after your wedding partyabove all, of course, you as the bride and groom. You should all enjoy this Enjoy the day completely stress-free can.
The contact person is a Master of ceremonies your guests and witnesses already during the Wedding planning available if these Games, speeches or other guest contributions at your mountain wedding. Because these too should definitely taken into account in the schedule and scheduled appropriately become.
And on the wedding day itself, too Questions or problems from your loved ones give. Whether it's questions about the time schedule, a plaster is needed or the film of the photo box needs to be changed. Your guests can address all of these topics to the Wedding planner as Wedding Day Manager turn.
Master of ceremonies: The problem solver on your wedding day in the mountains of Austria
In addition to the concerns of your guests, the service provider side can of course also Things go wrong or happenthat were not intended in this way.
But do you know what the essential difference is in a Mountain wedding with a Wedding Day Manager is? You as the bridal couple will not notice any problems or breakdowns at all. Because nobody will turn to you, your best man or anyone else with these issues. With a Master of ceremonies as a full professional at your side, will Fast and uncomplicated solutions found. Because he has experienced it all countless times at weddings in the Alps.
By the way: Even if you do not receive any support during the Wedding planning or if you would like to organise a Wedding Day Manager as your safety net on the wedding day, feel free to contact us for a Free and non-binding consultation with me. As Wedding planner for Austria and the Allgäu I can also accept a booking for the master of ceremonies spontaneously up to a few weeks before the wedding, depending on availability.
Do we need a wedding day manager for our mountain wedding in Austria or the Allgäu?
For this I have a very clear YES! And I'm not saying that because I Wedding planner but because I can speak from my own experience. It is absolutely worth its weight in goldhaving someone to take care of all the organisational aspects on the wedding day. With a Master of ceremonies you can sit back and relax at your mountain wedding and enjoy the day to the full savour.
In my free counselling sessions I always come across the following 3 questions that bridal couples ask during the Wedding planning when deciding in favour of or against a Master of ceremonies employ:
Can't our witnesses take on the role of master of ceremonies?
I know that at many weddings the best man takes over the coordination and organisation of the wedding day. Often then comes in retrospect with exactly these bridal couples the sad realisationThe Best man have so Many important and emotional moments at your mountain wedding missedbecause they take care of everything in the background.
Yours Best man have a place in your life very special significanceotherwise they would hardly have become your best man. Yours only task should be to day together with youto be an emotional support for you and to celebrate your wedding. And not to have to keep an eye on a multi-page schedule, act as a contact person and coordinator for your service providers and other guests and solve spontaneous problems.
Especially with a Mountain wedding in Austria or the Allgäu, with the not everything always takes place in one place and many processes run in parallel, it is all the more important to have a wedding planner as a Master of ceremonies on board. Because your groomsmen, even if they wanted to, can't at two different locations at the same time be.
It starts in the morning with the Getting Ready. Your groomsmen will be there during your styling, drink Prosecco with you and look forward to the wedding ceremony with you.
BUT: The singer arrives at the church at the same time as Getting Readywho wants to know exactly where she can set up her setting. The church booklets also have to be distributed to the pews and the decorations attached to the pews. The but your best man cannot possibly dowhile they prepare for the wedding ceremony with you in your hotel room, 20 minutes away from the church.
And it continues in exactly the same way for the rest of the day. The The first service providers arrive in the Location and need to know where they can build and where the sockets are.
There are also final questions from the service management:
- Will the number of guests remain the same or have there been spontaneous changes?
- Are the times given in the daily schedule still up to date?
- Is the wedding ceremony longer or shorter than planned?
And While the wedding ceremony is in progress, the first enquiries come from the Wedding location. Should the reception be set up outside or inside - the weather is changing and there is a threat of thunderstorms? Will the arrival time at 14:30 at the Location for a champagne reception?
These are only a fraction of what can happen on the wedding day, which questions can arise spontaneously and what needs to be considered afterwards. And I'm sure you wouldn't want to inflict this on your groomsmen at your mountain wedding.
Our wedding location in the mountains has an event manager on site: he takes care of the complete coordination of our mountain wedding!
From time to time it also happens that the Location in the mountains has an event manager on site and therefore discourage bridal couples from booking a wedding planner as a Wedding Day Managers advise against.
To be honest, this statement is total bullshit. Wondering why?
To answer this question, I would first like to give you the essential Differences between an event manager or banquet manager of the location and a master of ceremonies closer.
Put simply, a Event manager for all Topics and around the Wedding location in the mountains and also focuses its work on this. All tasks that have nothing to do with the location itself, therefore do not fall within his area of responsibility.
Just to give you a few examples of what these tasks can be:
- A Event manager does not take care of the church wedding ceremony. A wedding planner as the master of ceremonies, on the other hand, coordinates all the processes.
- The event manager of the Location does not decide whether the reception is indoors or outdoors in uncertain weather. is set up - he will contact you or your witnesses for this.
- It is used in the No schedule in advance for your mountain wedding in Austria, discuss it with all the service providers involved and ensure that it is adhered to on the day itself.
- And, and, and ...
I could go on forever with this list, but I think the differences to a wedding planner as a Wedding Day Manager have become clear. A Master of ceremonies at your wedding in the mountains provides for a Smooth cooperation between all service providersstands available to you and your guests at any time and has a Detailed overview of the daily planning. He can thus - in contrast to an event manager who Location - really coordinate and organise the entire day. So that you can organise your wedding day in Austria Enjoy completely relaxed and stress-free can.
By the way: If you are unsure whether a Master of ceremonies is the right one for you and further advice regarding the Wedding Day Manager or general questions about Wedding planning required, agrees a Free consultation with me. Get the Professional check from a Wedding planner as a professionalto avoid stumbling blocks and mistakes at your mountain wedding.
Your Ronja,
Wedding planner for mountain weddings in Austria and the Allgäu
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